Post and Courier
POSITION DESCRIPTION: This position assists the sales team with administrative sales functions in order to maximize selling time and revenue generation. The Advertising Sales Assistant is responsible for and not limited to assisting the sales team in the day-to-day activities of the department by performing clerical functions such as record keeping, correspondence, ad proofing, account communication, contract and sales maintenance, and other clerical and administrative functions.
- Provide administrative assistance to account executives, account relationship specialists, sales managers and advertising management in order to maximize their time selling and generating revenue.
- Order ads and submit ad copy/layout and artwork.
Complete paperwork, such as client information for account set up, data for client profiles, adjustments and contracts.
Assist in preparation of sales presentations utilizing Immediate and PowerPoint
Keep sales team updated with all sales materials and premium positions.
Research account history including revenue information, trends and billing issues.
Actively look for ways to help sales executives make efficient use of their sales time.
Answer client phone, fax and email inquiries.
Assist with rate referrals, product information, billing disputes, ad insertion orders and other client questions or concerns in a pro-active, positive manner.
Investigate problems and inquiries with appropriate departments to resolve client issues and report the results to the appropriate sales executive and manager.
Provide quality service to all accounts from the initiation of the ad, through publication and follow-up on results.
Assist in managing and completing reports in a timely manner as requested.
Review rates and bills as needed. Process Co-op for sales staff.
Have a thorough understanding of procedures to schedule ads.
Attend sales meetings and training sessions as requested to obtain essential job information.
Keep team updated on changes in product or process. Assist in the organization of team information and documents.
Cross train to handle other departments.
Manage event ticket distribution and record keeping for sponsorship events.
Able to react to change productively and handle other essential tasks as assigned.
Perform other duties as requested by management.
Requirements, minimum education level, and experience:
- College degree or equivalent administrative experience required.
Knowledge, Skills and Abilities:
- Must have a proven track record of excellence in administrative support, strong oral and written communication skills.
Must have the ability to exercise independent judgment.
Strong organizational and time management skills required. Candidate must have proven track record of accuracy to detail and timeliness.
Excellent presentation skills, interpersonal, problem solving and customer service skills also required.
Proficient in Word, Excel and PowerPoint.
Physical Requirement: Close eye work, continuous sitting, constant walking, standing, light to moderate lifting 15-30 pounds (per safety policy).