Advertising Sales Assistant

Post and Courier

POSITION DESCRIPTION:  This position assists the sales team with administrative sales functions in order to maximize selling time and revenue generation. The Advertising Sales Assistant is responsible for and not limited to assisting the sales team in the day-to-day activities of the department by performing clerical functions such as record keeping, correspondence, ad proofing, account communication, contract and sales maintenance, and other clerical and administrative functions.

RESPONSIBILITIES:

  • Provide administrative assistance to account executives, account relationship specialists, sales managers and advertising management in order to maximize their time selling and generating revenue.
  • Order ads and submit ad copy/layout and artwork.
    Complete paperwork, such as client information for account set up, data for client profiles, adjustments and contracts.
    Assist in preparation of sales presentations utilizing Immediate and PowerPoint
    Keep sales team updated with all sales materials and premium positions.
    Research account history including revenue information, trends and billing issues.
    Actively look for ways to help sales executives make efficient use of their sales time.
    Answer client phone, fax and email inquiries.
    Assist with rate referrals, product information, billing disputes, ad insertion orders and other client questions or concerns in a pro-active, positive manner.
    Investigate problems and inquiries with appropriate departments to resolve client issues and report the results to the appropriate sales executive and manager.
    Provide quality service to all accounts from the initiation of the ad, through publication and follow-up on results.
    Assist in managing and completing reports in a timely manner as requested.
    Review rates and bills as needed. Process Co-op for sales staff.
    Have a thorough understanding of procedures to schedule ads.
    Attend sales meetings and training sessions as requested to obtain essential job information.
    Keep team updated on changes in product or process. Assist in the organization of team information and documents.
    Cross train to handle other departments.
    Manage event ticket distribution and record keeping for sponsorship events.
    Able to react to change productively and handle other essential tasks as assigned.
    Perform other duties as requested by management.

Requirements, minimum education level, and experience:

  • College degree or equivalent administrative experience required.

Knowledge, Skills and Abilities:

  • Must have a proven track record of excellence in administrative support, strong oral and written communication skills.
    Must have the ability to exercise independent judgment.
    Strong organizational and time management skills required. Candidate must have proven track record of accuracy to detail and timeliness.
    Excellent presentation skills, interpersonal, problem solving and customer service skills also required.
    Proficient in Word, Excel and PowerPoint.

Physical Requirement: Close eye work, continuous sitting, constant walking, standing, light to moderate lifting 15-30 pounds (per safety policy).

EOE

 

Employment Application

An Equal Opportunity Employer
To The Applicant: Federal and State law prohibits discrimination in employment practices because of race, color, religion, sex, sexual orientation, citizenship status, age, national origin, genetic information, physical or mental disability, past, present, or future status in the uniformed services of the United States, or any other characteristic protected under applicable federal, state or local law (“Protected Characteristics”). No question on this application is asked for the purpose of limiting or excluding any applicant’s consideration for employment on the basis of any of the above. We appreciate your interest in the Company and we are sincerely interested in your qualifications. Please be advised that all employees at the Company must undergo a drug screen and criminal record check prior to beginning employment.

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"I certify that the information contained in this application is correct to the best of my knowledge and understand that falsification of this information is grounds for refusal to hire or dismissal. I agree that any health examination and/or drug or alcohol screen required by the Company is made with my consent. The Company will require that applicants and employees submit to drug and/or alcohol screening if requested to do so. The submission to such testing is a term and condition of employment or of continued employment. Applicants who refuse to complete this screening process as scheduled, or whose test results are considered unacceptable to this facility shall be ineligible for employment at the Company. This applicant acknowledges and agrees to the terms and conditions of employment.

I authorize any of the persons or organizations referenced in this application to give you any and all information concerning my previous employment, education, or any other information they might have, personal or otherwise, with regard to any of the subjects covered by this application and release all such parties from all liability for damages that may result from furnishing such information to you. I authorize you to request and receive such information. In consideration for my employment and my being considered for employment by the Company, I agree to conform to the rules and regulations of the Company and acknowledge that these rules and regulations may be changed, interpreted, withdrawn, or added to by the Company at any time, at the Company’s sole option and without any prior notice to me. I further acknowledge that my employment may be terminated, and any offer of employment, or my acceptance of an employment offer, if such is to occur, may be withdrawn, with or without cause or without prior notice, at any time, at the option of the Company or me. I understand that no representative of the Company has any authority to enter in to any agreement for employment for any specific period of time or to assure that any other personal action, either prior to commencement of employment or after I have become employed, or to assure any benefits or terms and conditions of employment or make any agreement contrary to the foregoing. I understand that employment is AT-WILL. I understand that if I am convicted of a felony while employed by the Company, I will be terminated immediately. I acknowledge that I have been advised that this application will remain active for no more than 90 days from the date it was made. I understand that failure to complete this application will void the application and I will no longer be considered a candidate for the job for which I have applied.

If I am hired as an employee of the Company, I hereby authorize the Company to deduct from my paycheck the balance of any financial obligation I owe and have with the Company that I have not fulfilled at the time of my separation from employment with the Company."


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