Payroll/HR and Safety Coordinator

Aiken Standard

POSITION DESCRIPTION: The Payroll/HR and Safety Coordinator provides professional support for human resources and risk management.  Work involves assisting with human resources and risk management functions which include, but not limited to employee relations, benefits administration, workers’ compensation, and property and liability claims and issues.  Utmost discretion and confidentiality in all job duties is required

RESPONSIBILITIES:

  • Conducts new employee orientation and onboarding.  Provide information and policies, explanation of benefits and insurance
    Submit and obtain driving records (at time of hire and annual) and credit reports
    Schedule employees for hearing tests, physicals, and drug testing
    Complete verifications for current and termed employees
    Assists with Family Medical Leave administration, notifications to employees, and required record keeping
    Assist with Short and Long Term Disability
    Coordinate Open Enrollment (health and FSA) under the direction of Corporate
    Manage time card process and send insurance bi-weekly for payroll
    Liaison between Blue Cross Blue Shield and employees with questions and/or concerns
    File workers’ compensation claims
    Perform accident investigations, near misses and required logs
    Obtain Certificates of Insurance for Contractors and outside events
    Supervise custodian in general building clean-up and maintenance
    Order supplies for the building
    Cash out registers, prepare daily deposits, post office and bank daily
    Distribute mail and prepare scan deposits
    Coordinate safety programs (forklift, LOTO, HazCom) and be the liaison to Corporate risk control
    Update bizhub (copiers) meter readings monthly
    Attend quarterly safety meetings; meet with insurance inspectors as required
    Coordinate monthly department safety meetings
    Process and/or assist employee changes such as deductions, address, transfers, separations and direct deposits
    Maintain records of Retiree insurance payments
    Assist Production Director in keeping us OSHA compliant
    Acts as a counselor and facilitator on employee issues working with supervisors and managers
    Coordinate safety programs to increase employee engagement and morale

Requirements, minimum education level, and experience:

  • Associate’s degree plus additional coursework in business administration, office administration, or related field with one to two years experience in data processing or office administration; or any equivalent combination of education and experience that provides the required knowledge, skills and abilities.
    Valid South Carolina driver’s license and proof of insurance

Knowledge, Skills and Abilities:

  • Must be proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
    Excellent communication (both oral and written)
    Ability to handle confidential information in a discreet, professional manner
    Eye for detail, accuracy is imperative
    Strong organization and prioritization skills with excellent follow through
    Ability to exercise independent judgment in order to handle a variety of duties
    Excellent interpersonal, problem solving, and customer service skills
    Physical Requirement: Close eye work, continuous sitting, constant walking, standing, light to moderate lifting 15-20 pounds.

EOE

Employment Application

An Equal Opportunity Employer
To The Applicant: Federal and State law prohibits discrimination in employment practices because of race, color, religion, sex, sexual orientation, citizenship status, age, national origin, genetic information, physical or mental disability, past, present, or future status in the uniformed services of the United States, or any other characteristic protected under applicable federal, state or local law (“Protected Characteristics”). No question on this application is asked for the purpose of limiting or excluding any applicant’s consideration for employment on the basis of any of the above. We appreciate your interest in the Company and we are sincerely interested in your qualifications. Please be advised that all employees at the Company must undergo a drug screen and criminal record check prior to beginning employment.

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"I certify that the information contained in this application is correct to the best of my knowledge and understand that falsification of this information is grounds for refusal to hire or dismissal. I agree that any health examination and/or drug or alcohol screen required by the Company is made with my consent. The Company will require that applicants and employees submit to drug and/or alcohol screening if requested to do so. The submission to such testing is a term and condition of employment or of continued employment. Applicants who refuse to complete this screening process as scheduled, or whose test results are considered unacceptable to this facility shall be ineligible for employment at the Company. This applicant acknowledges and agrees to the terms and conditions of employment.

I authorize any of the persons or organizations referenced in this application to give you any and all information concerning my previous employment, education, or any other information they might have, personal or otherwise, with regard to any of the subjects covered by this application and release all such parties from all liability for damages that may result from furnishing such information to you. I authorize you to request and receive such information. In consideration for my employment and my being considered for employment by the Company, I agree to conform to the rules and regulations of the Company and acknowledge that these rules and regulations may be changed, interpreted, withdrawn, or added to by the Company at any time, at the Company’s sole option and without any prior notice to me. I further acknowledge that my employment may be terminated, and any offer of employment, or my acceptance of an employment offer, if such is to occur, may be withdrawn, with or without cause or without prior notice, at any time, at the option of the Company or me. I understand that no representative of the Company has any authority to enter in to any agreement for employment for any specific period of time or to assure that any other personal action, either prior to commencement of employment or after I have become employed, or to assure any benefits or terms and conditions of employment or make any agreement contrary to the foregoing. I understand that employment is AT-WILL. I understand that if I am convicted of a felony while employed by the Company, I will be terminated immediately. I acknowledge that I have been advised that this application will remain active for no more than 90 days from the date it was made. I understand that failure to complete this application will void the application and I will no longer be considered a candidate for the job for which I have applied.

If I am hired as an employee of the Company, I hereby authorize the Company to deduct from my paycheck the balance of any financial obligation I owe and have with the Company that I have not fulfilled at the time of my separation from employment with the Company."


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